Venue and Sales Coordinator

Full time position – salary DOE – immediate start

We are looking for an enthusiastic individual with excellent interpersonal and communication skills to join our venue hire team.

As a Venue and Sales Coordinator you will be responsible for providing a high level of sales and events organisation support working alongside the Venue and Events Sales Manager and Venue Technician.  Alongside outstanding written and spoken English, you should be highly-organised with extremely engaging and creative personality and a strong commercial instinct.

This is a key and varied role within our business and would suit someone who is proactive and able to work with a high degree of autonomy.

– Main Duties –

  • First point of contact for daily incoming enquiries.
  • Providing comprehensive information about the venue.
  • Scheduling and conducting viewings.
  • Providing quotes, booking hire agreements and invoices.
  • Forward planning of events including catering and equipment/furniture requirements whilst ensuring the information is detailed, accurate and communicated to the relevant people in a timely manner.
  • Working with the Venue Technician to ensure the venue is prepped and ready for viewings and events – some DIY work is expected including heavy lifting.
  • Assisting during events (occasionally).
  • Liaising with suppliers, ensuring services provided as contracted.
  • Maintaining venue diary.
  • Creating and uploading content for the social media including website news section.
  • Actively seeking out new clients within existing and new markets to generate new revenue streams.
  • Brainstorming with the Venue and Events Sales Manager new ideas to generate new revenue streams.

– Skills Required –

  • Min 3 years’ of experience working in venue hire sales / coordination / events or hospitality.
  • Exceptional interpersonal and communication skills sufficient to establish and maintain effective and friendly working relations with a wide range of clients and suppliers.
  • Ability to use proficiently a range of office software packages including: Word, Excel, and Outlook.
  • Excellent maths skills, for working with budgets, accounts and expenses.
  • A proactive and strong sales driven attitude.
  • Excellent writing and verbal skills and an absolute attention to detail are a must.
  • Observant and tenacious to ensure an immaculate image is always maintained and unparalleled customer care and service delivered.
  • Resilience and stamina to sustain performance when under pressure from a high volume of work and conflicting priorities is a key requirement.
  • Experience of running social media campaigns with appropriate writing skills to represent and respond on behalf of the company social media platforms.
  • DIY skills.
  • Working knowledge of A/V equipment.

– Hours –

Main hours: 9am-6pm with 1hr lunch break. Occasional flexible working is expected incl mornings, evenings, weekends and bank holidays.

– To Apply –

Please send your CV and cover letter to: jobs@icetank.com quoting “Venue and Sales Coordinator” in the subject line.